The document nobody wants to chase.
Somebody on your team spends their week sending emails, calling suppliers, reminding them, and talking them into producing a document that sometimes does not exist yet. One supplier bundles three certifications into a single letter. The next sends three separate ones. A third never issues anything and expects you to find it published somewhere.
None of that is a filing problem. It is a chasing problem, and it is the part the software should be holding.
TradePass
- Screening built into onboarding
- Counterparty and anti-money-laundering screening runs against FMCSA, OFAC, SAM.gov, BIS, EPA, OSHA, DEA and ATF among others, and a compliance gate can hold an onboarding for a person to look at before any credit check runs.
- Subject requests answered on the clock
- Consent is tracked, a subject access or portability request is answered inside the thirty-day window GDPR sets, and the actions taken are written to an audit log built to be read by a compliance officer rather than an engineer.
- A document about to lapse says so first
- Licences, registrations and certifications are tracked with their expiry, so the thing you find out is that a document is about to run out rather than that it ran out.
Catalog
- Hazard classification you can audit
- Hazard and precautionary statements are produced by a table-driven classification engine, and safety data sheets are checked for structural completeness. It is deterministic rather than a model's best guess, which is what makes an answer defensible to somebody auditing it.
- Authoritative lists matched to your own products
- External regulatory sources, sanctions lists, tariff schedules and chemical registries are ingested and matched against your products by CAS number, ingredient or HTS code, so a status sits on the product rather than in a spreadsheet somebody maintains.
- You choose which regulations apply to you
- Regulation sets are subscribed to by category and by geography, so a distributor selling into two markets is not reading warnings meant for a third.
Inventory
- Evidence kept the way a records rule expects
- Certificates of analysis, bills of lading and packing slips are retained and versioned so nothing is silently overwritten, built against the recordkeeping expectations of FSMA and 21 CFR Part 11.
Pipeline
- What an order allows depends on where it is
- An order-policy engine decides which actions are permitted based on the state the order is in. That is the first building block of regulation changing what a workflow allows.
- Call recording consent fails closed
- Where Pipeline places calls, an unrecognised number returns consent-required rather than defaulting permissive, and a recording notice is played from reviewable, versioned text.
- Approval decisions are recorded immutably
- Offer and order approvals write to dedicated append-only event tables, so who approved what, and when, is reconstructable rather than inferred.
We have stood up new regulatory coverage in 24 hours.
Coverage for a specific regulation, in a specific market, for your specific portfolio is a conversation rather than a claim on a page. Ask us and you will get a specific answer about your products instead of a general one.
Where compliance sits today.
In this industry compliance is usually the first question, so here is the boundary plainly. Vailent does not certify your products and does not make your regulatory determinations.
Catalog
- Documents become data
- Safety data sheets, technical data sheets and certificates of analysis are parsed and indexed on upload, so a property becomes searchable across the catalogue instead of being locked inside a PDF somebody has to open and read.
- Versions, not the latest copy someone saved
- Every document carries its version history. When a supplier publishes an update, the record shows what changed and when, rather than silently replacing what your team last looked at.
- Approval before anything is shared outward
- What a seller can send to a customer is governed by approval state. The workflow is the control, so who signed off on a document is a lookup rather than an email search.
- Regulatory feeds kept current
- Regulatory source data is tracked and refreshed rather than captured once at implementation and left to age. Ask us what is covered for your portfolio, and we will tell you specifically rather than generally.
When the data is incomplete, the system says so.
A product in Catalog does not only carry a sellable or not-sellable state. It can also carry a state that means we do not have enough underlying data to tell you. That is a deliberate design decision and it is the one we would most want a compliance professional to know about.
The alternative, which is common, is a system that resolves every gap into a confident green tick. That system is more comfortable to demo and considerably worse to be accountable for, because it hides exactly the records your team needed to look at.
It does not eliminate a risk. It shows you where the risk currently is, which is the thing you can act on.
Bring us your
hardest portfolio.
The useful conversation is a specific one: your products, your obligations, and what the underlying data actually looks like today. We would rather tell you where the gaps are than show you a clean demo.